An award winning, innovative technology business based in Sheffield. As part of the project team, the Project Coordinator plays a key role in supporting the Programme Manager to deliver successful innovative and industry-leading projects on time and within budget.


Job Title: Project Coordinator

Reporting to: Programme Manager 

Location: South Yorkshire


About the role: 

As a Project coordinator at Iceotope, you will work under the Operations Programme Manager, to ensure our innovative and industry leading projects are completed on time and within budget.


You will make sure all aspects of the projects you are working on run smoothly and efficiently. You will work with various members of the project team and the collaborating parties to develop and maintain a timeline of key tasks, risk registers and oversee progress to make sure goals are met on time.


You will help to track budgets, dates, and other information, as well as coordinating and attending meetings, representing the Iceotope team on your key projects.


Your focus for the first 3 years will be two key projects:

Project A - A collaborative, cyber-security business demonstrator project for Edge Computing, led by our client and collaborating with a University for technical expertise. A Global leader of Electronic components supply and services will provide the voice of the customer, and end-user evaluation for the project's demonstrator. The team will develop a Secure Edge Facility Orchestrator (SEFO) that provides a unified and secure view of information across networks.


 Project B - ELIPS (Enhanced Liquid Immersion Power Systems) - is a collaborative, design-for-manufacture project aiming to build a UK supply-chain to deliver immersion cooled, power supply technology. The intention is to create a collaborative value-chain capable of delivering power modules (components), bespoke immersion components & sub-assemblies (sub-components), services (scaled manufacturing and system integration). The partners aim to deliver high-efficiency power supply products and services across multiple sectors, including Automotive, Aerospace and Renewable Energy. ELIPS will contribute to energy-saving systems for datacentre infrastructure that will support sustainable growth in Internet of Things (IoT) SMART cities, data economies and industrial-automation (4.0). All of which are critical elements for the global Net-Zero challenge. This technology is of national strategic importance and will have huge economic, environmental, and societal benefits.


Key Responsibilities: 

  • Ensure all aspects of the project you are working on run smoothly and efficiently.
  • Attend all external project calls, take notes, and share updates on behalf of the Iceotope team, gathering updates and feedbacks from the Engineers on the project.
  • Report delays and roadblocks on the projects to the Operations Programme Manager



  • Ensure all aspects of the project you are working on run smoothly and efficiently
  • Attend all external project calls, take notes, and share updates on behalf of the Iceotope team, gathering updates and feedback from the Engineers on the project. This may require some presentation
  • Develop and maintain a timeline of key tasks, maintaining Wrike, our online collaboration tool up to date
  • Develop and maintain risk registers and escalate where necessary
  • Develop and track project budget with the purchasing department
  • Working with the purchasing team to ensure any purchased parts are delivered on time.
  • Track time spent on the projects
  • Maintain project documentation, such as project briefs and specifications
  • Report delays and roadblocks on the projects
  • Contribute to any project reports


Skills & Experience:


  • Minimum 2-3 years of experience in delivering projects
  • Effective communication, to contribute pro-actively and collaboratively on stakeholder meetings, external or internal. General presentation skills should be excellent
  • Negotiation skills, working with collaborating parties if there are delays on the project or with suppliers
  • Scheduling and Time Management, to anticipate roadblocks before they occur
  • Leadership skills, to motivate the project team, and deliver a positive outcome to the projects
  • Long term, focused commitment. The projects you will start on will run for 2-3 years, and you will be active on these from start to finish
  • Risk Management skills, to identify and mitigate.
  • Critical thinking, and independent
  • A positive outlook and high motivation to get the job done


Desirable skills

  • Technical understanding of software development processes
  • Technical understanding of product development, including electronics or mechanical design
  • An interest in the data centre environment, cooling, or electronics in general



  • No line management responsibility
  • Must be UK based
  • Office based preferred. Flexible working possible, 50/50 office and WFH minimum


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